Accountant II – The International Committee of the Red Cross Delegation

Accounting and Finance

The International Committee of the Red Cross Delegation

Established in 1863, the ICRC operates worldwide, helping people affected by conflict and armed violence and promoting the laws that protect victims of war. An independent and neutral organization, its mandate stems essentially from the Geneva Conventions of 1949. We are based in Geneva, Switzerland, and employ some 16,000 people in more than 80 countries. The ICRC is funded mainly by voluntary donations from governments and from National Red Cross and Red Crescent Societies.
Our mandate & mission
The work of the ICRC is based on the Geneva Conventions of 1949, their Additional Protocols, its Statutes those of the International Red Cross and Red Crescent Movement and the resolutions of the International Conferences of the Red Cross and Red Crescent. The ICRC is an independent, neutral organization ensuring humanitarian protection and assistance for victims of war and armed violence. It takes action in response to emergencies and promotes respect for international humanitarian law and its implementation in national law.
 

VACANCY ANNOUNCEMENT

The International Committee of the Red Cross (ICRC) is an impartial, neutral and independent organization whose exclusively humanitarian mission is to protect the lives and dignity of victims of armed conflict and other situations of violence and to provide them with assistance.

For more information, visit website: https://www.icrc.org/

The International Committee of the Red Cross (ICRC) Delegation in Ethiopia is looking to hire an experienced, highly motivated and qualified person to fill the position of Accountant II based in Addis Ababa.

ACCOUNTABILITIES AND RESPONSIBILITIES

General Activities:

• Assists in handling the book keeping of medium/ large operation in various currencies
• Maintains and develops contacts with various interlocutors under supervision
• Explains financial procedures to the « clients »
• Ensures respect of financial procedures and guidelines
• Processes financial data on computer
• Provides end of month closing reports.
• Reports of any irregularities immediately.
• Provides financial analysis and statistics.

SPECIFIC ACTIVITIES:

Financial accounting

Financial Rules and Procedures

• Explains the ICRC financial structure, rules, regulations to collaborators.
• Participates in the elaboration of the internal financial manual/ guidelines for the delegation.
• Explains the ICRC financial structure and allocation/ financial procedures to all concerned.
• Applies allocation procedures to safe guard wise utilization of funds.
• Ensures that the rules and procedures in every payment are respected.
• Extraction of financial and analytical reports and analyze for any possible irregularities.
• Approves expenses as per the organization’s threshold.
• Performs regular integrity checks of accounting entries and accounting balances.
• Gives guidance to Accountant 1 and report any irregularities to the Accounting Manager.
• Facilitate the final dispatch of the financial documents and reports to Manila in collaboration with the finance team.
• Monthly extraction of LARC (List of accounts reconciliation and confirmation.
• Fully in-charge of doing adjustment, reply queries in collaboration with LOG team and follow-ups each account of LARC in a monthly basis and process CUPR case by case.
• Quarterly balance sheet accounts confirmation and respond related queries.
• Attribution of task from STM or ADD-Finance Service.

Bank accounts

• Prepares check/Letter payments after verification of the necessary documents and follow-up the regular update of the bank balance on the database.
• Prepare accounting entries in the accounting software on a regular basis including importation of strategic salary file.
• Prepare bank reconciliation twice a Month.
• Organizes fund transfers to the sub-delegations and reconciles external transfer accounts on monthly basis.
• Collects bank statements and bank advises and follows up the recording.
• Finalizes the payment of monthly credit bills for clients before closing, respecting the time frame of agreement.

Field accounts

• Supervises the timely audits of field accounts respecting the closing time frame of the delegation.
• Coordinates the replies for all field account requests in collaboration with the Finance Head.
• Coaches, assists and supervises Administrative Assistants in the field, for Finance issues and replaces them as needed.
• In the absence of Accountants or if it is needed, He/she will;
• Receives, records and cross checks cash payments and financial documents handed over by the cashier daily bases.
• Enters vouchers into accounting application (IRIS) daily, respecting the cash hour set.
• Performs daily cash control and produces daily cash statement using the accounting software.
• Ensures proper entries of expenditure, income, and transfer, respecting the ICRC chart of account
• Establishes complete accounting documents, including invoice and voucher, duly stamped, approved and signed.
• Applies the ICRC financial procedures for eventual discrepancies and reports them immediately to the Finance Head.
• Takes part in the cash flow management and maintains sufficient amount of cash for daily use in the delegation
• Charges or records the expatriates’ account for private expenses, like telephone, fax, internet, duty free, etc. on monthly basis, and files copies for future reference.
• Files all cash related vouchers and makes them ready for final signature and dispatch to Manila.
• Provides the relevant inputs for Manila’s comment and facilitates timely reply.
• Audits and corrects field accounts respecting the closing time frame and prepares comments right after the closing.
• Settles Partner organization, Ethiopian Red cross society (ERCS) advances after checking their document and corresponding with the MoU.
• Follows up the budget utilization and reports the status to the program responsible.
• Liaises with, coaches and assist the ERCS accountant.

Accounts closing

• Supervises and reduces the number of working advances and pending invoices by ensuring and enforcing early settlement before monthly closing.
• Checks the completeness of all necessary documents for the monthly closing (specimen signatures, list of expatriates, list of premises, monthly local staff recapitulation, number of copiers, number of daily workers, etc.)
• Assists the Finance Head with the preparation of the monthly and yearly accounting closure and reports when required.
• Compiles all financial documents for dispatch to Manila on monthly basis respecting the time frame.
• Reviews accounts with accounting application for possible corrections.
• Is responsible in offsetting and balancing income statement and balance sheet accounts.
• Closely follows up VAT requests and refund and report in specific time period for Head of Finance.

Filing and dispatching of accounting documents

• Keeping files of correspondence letters, financial reports, and original utility bills by month and by type (residences/offices) in the absence of the messenger/ liaison officer.
• Organizes and assign activities according to priorities.

• A minimum of BA degree in Accounting/management/economics and other related subjects
• A minimum of 3 years of experience in a similar field. Working in International Humanitarian organization do have an added value.

Lien